Procurement: As a CIG Entity, who is required to review my documents at each stage of the procurement process?

As a CIG Entity, there are various reviews required of procurement documentation, depending on the value of the project and the stage of the project. Below is a breakdown of required documentation, by procurement stage and the party responsible for review and approval.

• Required Document #1: Business Case
  • Required for all projects with a project value of KYD$100,000 or more.
  • For project values of KYD$100,000 up to $9,999,999.99, your Entity Procurement Committee (EPC) is required to review your business case and make an approval/disapproval recommendation to the Chief Officer or Head of SAGC. 
  • Chief Officer or Head of SAGC approval is required prior to soliciting bids. 
  • For project values of $10,000,000 or greater, please contact the CPO at procurement@gov.ky. 
    
    
• Required Document #2: Solicitation Documents 
  • Required for all projects with a project value of KYD$10,000 or more
  • For project values of KYD$100,000 or more, your Entity Procurement Committee (EPC) is required to review and approve your documents prior to soliciting bids. 
    
    
• Required Document #3: Evaluation Summary and Tender Award Recommendation (ESTAR)  
  • This report will summarize how all received submissions were ranked and the final recommendation was arrived at. If Bonfire is used, you will be able to generate this report automatically. If not, this will need to be done manually. 
  • For project values of KYD$100,000 - $249,999.99, your Entity Procurement Committee (EPC) is required to review this and make an approval/disapproval recommendation to the Chief Officer or Head of SAGC. 
  • For project values of $250,000.00 or more, your Entity Procurement Committee (EPC) is required to make an initial review of this document, then make an approval/disapproval recommendation to the Public Procurement Committee (PPC). The PPC will make the final recommendation to the Chief Officer or Head of SAGC. 
    
    
• Required Document #4: Procurement Contract   
  • Core CIG Entities: Contracts to be initially reviewed by the Solicitor General’s Office (SGO). Where contract values are $100,000 or more, the contract should be provided to the EPC for final review. Acceptance and signing must be done by the Chief Officer or their delegates (as per the PFMA). 
  • SAGC's: Contracts to be initially reviewed by their legal resources. Where contract values are $100,000 or more, the contract should be provided to the EPC for final review. Acceptance and signing must be done by the SAGC or their delegates (as per the PFMA).  

Templates for the creation of required documentation can be found here: https://www.procure.gov.ky/templates.